Coordinator · ICAA Meeting Scheduler

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Coordinate a meeting

Tell us what you're scheduling and who should be there. We'll generate a personal, secure link for each attendee.

🆕 New here? Register to create your ICAA account — it ties all your meetings to your email so you can always find them under My meetings.

Your details

Your name

Your email

Meeting details

Meeting title Description (optional — agenda, context) Attendee emails — one per line Location or video link (optional — shared with the confirmed time and in the calendar invite)

⚙ Meeting settings

🕒 Timing

Duration

Time zone

Slot granularity

Earliest date

Latest date

Respond-by deadline (optional)

🙋 How will attendees respond?

🖱 They share their free times — attendees mark everything that works and the best time is computed. Most flexible. 🗳 They vote on times I propose — you list 2–8 options below; attendees just tick what works. Fastest for attendees.

📆 When can this meeting be scheduled?

🌐 Any day, any time — evenings and weekends included. Great for social plans, family, and community events. 🏢 Business days & hours only — limit suggestions to chosen weekdays and daily hours.

Changed your mind? Edit before sending the links.

✓ Meeting created

Send your invitations

Each attendee has a personal link. Use Email to open a pre-written message, or copy the link into your own email. Keep your dashboard link private — it's how you track responses and pick the time.

Your private dashboard link

💡 Bookmark this — anyone with this link can manage the meeting.

Attendee	Personal invite link	Actions

Send automatically from your email account

If the server is configured with your email account (see .env — SMTP settings), one click sends every attendee the predefined ICAA invitation with their personal link.

Meeting

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Responded

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Slots evaluated

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Best coverage

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Status

Responses

Click ▾ Availability on any responded attendee to see exactly which time blocks they offered. Each row shows when the response was last submitted or updated.

Add attendees

Add people to this meeting — each gets their own personal invite link, ready to send. One per line: name <email@company.com> or just the email address.

Suggested times

📋 All my meetings